Personal Assistant

Multiple Positions Available at Zambia Institute of Secretaries (ZIS)

The Zambia Institute of Secretaries (ZIS) invites applications from qualified and experienced Zambians for several secretarial and compliance jobs in Lusaka. Established under the Zambia Institute of Secretaries Act No. 19 of 2022, ZIS is the statutory body responsible for registering and regulating the secretarial profession in Zambia. We seek dedicated professionals to join our team in full-time roles across accountancy, administration, and legal categories.

Available Secretarial and Compliance Jobs in Lusaka

2. Personal Assistant

Job Purpose: To deliver professional and confidential secretarial and administrative support, including managing correspondence, records, scheduling, and daily office operations.

Qualifications and Experience:

• Diploma in Secretarial Studies, Office Management, Business Administration, or related field; a relevant bachelor’s degree is advantageous.
• At least five years’ experience in secretarial or administrative roles, preferably within professional or institutional settings.
• Typing/shorthand speed of at least 55/100 words per minute with high accuracy.
• Full Grade 12 Certificate with five ‘O’ Levels at credit level or better.
• Membership of the Zambia Institute of Secretaries.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong skills in minute-taking, transcription, document preparation, and records management.
• Excellent communication, organisational, and interpersonal skills with a strong sense of confidentiality and reliability.

Terms of Employment and Application Process for Secretarial and Compliance Jobs in Lusaka

These full-time positions will be offered under terms and conditions determined by the Zambia Institute of Secretaries. Interested candidates who meet the qualifications are encouraged to apply by submitting the following:

• A cover letter specifying the position applied for;
• An updated and detailed Curriculum Vitae;
• Copies of relevant academic and professional certificates.

Applications should be addressed to:

The President
Zambia Institute of Secretaries
P O Box 32102
Room 122, First Floor
Workers’ Compensation House
LUSAKA

Alternatively, applications can be emailed in a single PDF document to:

• zambiainstituteofsecretaries4@gmail.com
• info@zis.org.zm

Please note that the closing date for applications is 13 October 2026 at 17:00 hours. Late submissions will not be considered. Canvassing or solicitation will result in automatic disqualification. Only shortlisted candidates will be contacted.

The Zambia Institute of Secretaries is an equal opportunity employer committed to fair, transparent, and merit-based recruitment. Applications will be assessed objectively based on qualifications, competencies, experience, and suitability for the roles.

How to Apply

Apply by emailing: zambiainstituteofsecretaries4@gmail.com