Fleet Coordinator

About the role

Our client seeks to recruit a fleet coordinator to oversee the day-to-day operations of their fleet ensuring that it is properly maintained, safely operated and efficiently utilized. The role involves tracking and management of fleet expenses, servicing, monitoring driver activities and maintaining fleet records.

KEY RESPONSIBILITIES

Fleet operations

• Coordinate daily activities and dispatch of company vehicles
• Maintain an accurate and up to date fleet register
• Monitor vehicle movements using GPS system and ensure full functionality of all devices
• Ensure vehicles are always available for operational requirements
• Ensuring the fleet operations are in compliance with the company’s security, health and safety protocols.

2. Expense Management and Cost Control

• Monitor fleet-related expenditure (maintenance and fuel expenses) and reduce fleet operational expenses.
• Laise with service providers and suppliers to identify cost saving and improved fleet efficiency.
• Maintain a list of reliable and reputable suppliers for all vehicle parts and servicing.

3. Staff Management

• Coordinate and monitor company drivers and ensure that the dispatch schedule is adhered to.
• Ensure all drivers hold required licenses and documents.
• Conduct driver evaluation and training programs to ensure operational efficiency
• Manage company mechanics and ensure performance aligns with job description and KPI

4. Compliance

• Ensure that all vehicles have valid registration and all other documentations required by the laws of Zambia.
• Schedule preventive maintenance for repairs to ensure efficiency.
• Prepare and submit detailed monthly fleet reports for management review.

QUALIFICATIONS AND EXPERIENCE

• Diploma or Bachelors’ degree in Logistics, business administration, transport management or related field
• Membership with relevant institute is requirement.
• A valid driver’s license is mandatory (C or better)
• At least 5 years of hands-on experience in logistical operations, with a focus on fleet management
• Experience with Vehicle Tracking Systems (VTS) and Microsoft Excel is required
• Strong organizational and coordination skills

How to Apply

aminah@phcc-global.com