Archive Sorting Clerk

The Archive Sorting Clerk will be responsible for maintaining the organization and accessibility of company records. This role is crucial for ensuring efficient document management and compliance with company procedures.

Roles and Responsibilities

• Sort, classify and arrange company documents, records and files according to established filing systems.
• Organize physical archives to ensure documents are properly labelled, indexed and easily accessible.
• Review documents and records to identify missing information, duplicates and incorrectly filed materials.
• Maintain accurate records of archived documents, including file references and retrieval details.
• Retrieve and distribute requested documents to authorized departments and personnel.
• Assist in transferring, storing and maintaining records in designated archive storage areas.
• Ensure confidential company documents are handled securely and remain accessible only to authorized personnel.
• Support document scanning, digitization and electronic filing where required.
• Maintain an organized archive inventory and update filing registers.
• Identify damaged, outdated or deteriorating records and report them to the relevant supervisor.
• Ensure compliance with company document management, confidentiality and records retention procedures.
• Perform other administrative and records management duties as assigned.

Application Requirements

Interested candidates should submit their CV and relevant academic or professional qualifications in a single file attachment.

How to Apply

Interested candidates should submit their CV and relevant academic or professional qualifications in a single file attachment.

Subject: Name – Archive Sorting Clerk – Years of Experience

Example: Jane Phiri – Archive Sorting Clerk – 2 Years.

Apply using the following link: https://moic.page.gd/careers