Supply Planning Director

Background

The Zambia Medicines and Medical Supplies Agency (AGENCY) is a Statutory Government Agency established by the ZAMMSA Act No.9 of 2009 and charged with the procurement of medicines and medical supplies, storage of medicines and medical supplies and distribution of medicines and medical supplies to all public facilities in Zambia. The Agency’s responsibility is carried out on behalf of Government, ensuring that essential drugs and medical supplies are available and accessible to the public. ZAMMSA ensures quality and safety of the distributed medical products through strict quality assurance protocols, including inspections and compliance with regulatory requirement.

The Agency seeks applications from suitably qualified and experienced Zambian Nationals to fill the under listed positions at ZAMMSA:

Main Job Purpose

To coordinate the forecasting, quantification and supply planning of medicines and medical supplies in order to meet the mandate of the Agency and ensure their timely availability.

Main Responsibilities:

The main duties and responsibilities for this post are but not limited to the following:

1. Policy and Strategic Planning

• Coordinates the development, implementation and review of policies in order to ensure adherence to standards.
• Contributes to the development and implementation of the Agency’s strategic plans.

2. Forecasting, Quantification and Supply Planning

• Coordinates the development of accurate demand forecasts and supply plans for medicines and medical supplies based on epidemiological data, historical usage, trends and future health requirements in order to ensure optimal supply levels across public health facilities.

3. Supply Chain Optimisation and Demand-Supply Alignment

• Coordinates the development and optimisation of supply chain processes in order to reduce lead times and costs from manufacturers to ZAMMSA warehouses.
• Coordinates the use of data analytics to monitor stock levels and consumption trends in order to align supply plans with actual demand and adjust forecasts and inventory levels.

4. Supplier Relationship Management

• Coordinates the development of strong relationships with suppliers in order to ensure timely delivery of quality, cost-effective medicines and medical supplies that meet the needs of health facilities.

5. Stakeholder Collaboration

• Coordinates the collection of inputs, concerns and national requirements from key stakeholders in order to incorporate them into the quantifications and forecasts that inform procurement plans.

6. Leadership and Management

• Provides leadership to the Supply Planning teams in order to foster a culture of excellence, teamwork and continuous improvement and achieve performance targets.
• Coordinates the timely preparation of the annual departmental budget and work plans in order to facilitate programme implementation.
• Coordinates the monitoring and evaluation of programme implementation in order to assess impact on service delivery and provide appropriate interventions.
• Coordinates the timely preparation of departmental, quarterly and annual reports in order to facilitate informed decision-making.
• Coordinates the development of work plans and implementation of the Performance Management System (PMS) in order to monitor and evaluate performance.
• Manages human and other material resources in order to facilitate achievement of departmental objectives.

PERSONAL ATTRIBUTES:

• Integrity
• Tact and Diplomacy
• Results-oriented

SKILLS REQUIRED

• Leadership and team building skills
• Metrics-driven leadership
• Analytical skills
• Interpersonal skills
• Good computer skills
• Ability to write clear strategic, operational and analytical papers
• Ability to communicate fluently in English

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Full Grade 12 School Certificate
• Bachelor’s Degree in Logistics, Supply Chain Management, Business Administration, Management, Commerce, Pharmacy or its equivalent
• Minimum 8 years’ work experience, 4 of which should be at senior management level

How to Apply

HOW TO APPLY

a) All interested persons meeting the above qualifications and experience should send their applications with certified copies of their National Registration Card, academic and professional qualifications, proof of membership of relevant regulatory body (where applicable), latest practicing license (where applicable) and a detailed curriculum vitae with three references including their contact numbers to the address given above.

b) All professional qualifications must be accredited or recognized and validated by the Zambia Qualifications Authority. Hard copies will not be considered.

c) The closing date for receiving applications is Sunday 18th October, 2026 at 17:00hrs. Only shortlisted candidates will be contacted.

All applications should be addressed and sent to:

The Acting Director General

Zambia Medicines and Medical Supplies Agency

P.O. Box 30207

Plot 6446, Mukwa Road

Lusaka

Apply by emailing: recruitment@zammsa.co.zm