Overview
We are recruiting!
Our client in Kitwe, is looking for a Procurement Officer to join their team for a job vacancy within the manufacturing industry.
To apply, or for more information, follow the link below.
Procurement Officer
JOB OVERVIEW
To purchase quality goods and services timeously and at competitive prices to ensure smooth plant operations.
JOB ACCOUNTABILITIES/TASKS
Accountabilities/Tasks
Ensures that all approved purchase requisitions from departments are actioned in accordance with laid down procedures to meet the requirements of the operations
Sends out enquires for all approved purchase requisitions in order to get quotations from suppliers.
Adjudicates quotations received from both local and foreign suppliers in order to select the best suppliers using the value for money considerations.
Develops standard contracts and service level agreements documents which can protect the company’s interests from our suppliers.
Improve supply chain sourcing strategies by looking for better sources of materials and services
Ensures an effective communication of purchase orders and delivery dates to internal customers (HOD, Stores Controller) timeously for planning purposes and to avoid stock outs.
Ensures value for money is realised through effective and efficient negotiation without delaying the procurement process
Complies with all statutory and regulatory requirements in line with production operations in order to maintain the company brand.
Ensures value timely payments to suppliers are made by diligently making follow ups with finance department
Conducts annual supplier/contractor performance evaluations for all active local suppliers to identify performance gaps and make recommendations.
JOB KEY PERFORMANCE AREAS AND PERFORMANCE INDICATORS
Key Performance Areas (KPAs) Key Performance Indicators (KPIs)
Delivery Number of on time deliveries /Total number of deliveries per key supplier
Cycle Time – Time of purchase order placement – Time of requisition submission
Supplier Lead Time – Time of delivery – Time of order
Quality Amount of rejected items / Total amount of items ordered
Inventory Risk Amount of money lost due to obsolescence /Total worth of the inventory
Cost Actual Purchasing Price – Lowest Price Quoted
RESPONSIBILITIES & DECISION-MAKING AUTHORITY
Responsibilities:
Reporting performance according KPIs.
Delegation and monitoring performance of delegated tasks.
Training and Education of subordinates.
Confidentiality of information
To evaluate works done by subordinates
To suggest new ways of doing business
Scrutinizes procurement documents received
Allocates resources sectional resources to subordinates
Approves permissions for subordinates
PERSON SPECIFICATION
Education: Grade 12
Qualification: Advanced diploma/Degree in Purchasing & Supply
Training Requirement: AX Systems (Procurement Module)
Skills/Abilities:
Experience to work in a multi-cultural environment
Good communication skills.
Knowledge of conducting tenders
Ability to meet deadlines
Demonstrate sound work ethics
Work Experience:
Relevance Professional Experience: 5 years
Relevance Managerial Experience: 3 years
Experience in the mining industry an added advantage
Knowledge:
Computer: Learn the AX System (procurement and stores module)
Professional: Member of Zambia Institute of Purchasing and Supply or CIPS
Others
Personal attributes and other requirements:
Investigative and analytical skills
WORK RELATIONSHIPS
Internally (80%): Collaborates with all departments to procure on time all required items and services to meet work requirements
Externally (20%): Collaborates with:
(1) ZRA, Suppliers and other government agents for compliance with all legislation related to our operations
(2) meet suppliers’ terms.
"All candidates are required to obtain their ZAQA certification from the Zambia Qualifications Authority (ZAQA)"
How to Apply
Apply by emailing: wsilwamba@priconsultants.com
