Officer

About Good Neighbors Zambia

Good Neighbors Zambia (GNZ), established in 2012, implements Community Development

Programs in the areas of education, health, child protection, water and sanitation, income generation, and humanitarian response. GNZ is committed to creating an environment where children’s rights are protected, and communities achieve sustainable development through empowerment, leadership, and local ownership.

Position Details/Position Title: Officer

Job Function: Field Facilitator

Purpose of the Position

The Field Facilitator is responsible for supporting the day-to-day field implementation, community coordination, farmer mobilization, training support, data collection, and monitoring of agricultural, Climate Smart Agriculture (CSA), cooperative, and livelihood activities under the KOICA Project within the Good Neighbors Zambia program.

Under the guidance and supervision of the Senior Field Facilitator, the Field Facilitator serves as the main link between the project team and local communities. The position helps ensure that field activities are implemented effectively, community members are properly mobilized, training sessions are well organized, and project progress, challenges, and community feedback are accurately reported.

The role contributes to demonstration farm activities, farmer group coordination, agricultural training, community engagement, and field-level monitoring in line with project objectives, donor requirements, and GNZ guidelines.

Key Duties and Responsibilities

1. Community Mobilization and Field Coordination

• Mobilize farmers, community members, women, youth, and relevant local stakeholders for project activities under the guidance of the Senior Field Facilitator.
• Serve as a key contact between the project team and local communities for day-to-day field coordination.
• Coordinate with village leaders, farmer groups, lead farmers, cooperatives, and local structures to support participation in agricultural and livelihood activities.
• Communicate activity schedules and relevant project information clearly to community members.

2. Support to Agricultural and CSA Field Implementation

• Support the Senior Field Facilitator in implementing agricultural and Climate-Smart Agriculture activities at field level.
• Assist with land preparation, demonstration farm activities, plot demarcation, farmer group allocation, planting schedules, and input distribution.
• Monitor whether farmers are applying agricultural techniques demonstrated during training and provide follow-up support as guided by the project team.
• Report implementation challenges, input needs, crop progress, and other relevant field observations.

3. Training Organization and Capacity-Building Support

• Organize and support training sessions on agriculture, CSA practices, cooperative management, business skills, and livelihood activities.
• Assist with preparing training venues, attendance lists, materials, and farmer group arrangements.
• Support Lead Farmers and farmer groups to apply and share knowledge gained from training sessions.
• Follow up with farmers to encourage practical application of composting, liquid compost preparation, crop management, and other project-promoted practices.

4. Field Monitoring, Data Collection and Feedback

• Monitor field activities and collect information on community participation, agricultural practices, training attendance, farmer adoption, and project progress.
• Prepare and submit field activity records, attendance sheets, photographs, and basic monitoring data to the Senior Field Facilitator.
• Provide regular feedback and recommendations based on field observations, community responses, and implementation challenges.
• Support documentation of project outcomes, challenges, success stories, and lessons learned at community level.

5. Community Engagement, Inclusion and Reporting

• Promote inclusive participation of women, youth, vulnerable groups, and marginalized community members in project activities.
• Help address minor misunderstandings among community members, farmer groups, and stakeholders, and refer serious issues to the Senior Field Facilitator.
• Ensure that community engagement is respectful, culturally sensitive, and gender- inclusive.
• Submit timely and accurate field reports and maintain proper records of activities conducted.

6. Other Duties

Perform any other duties assigned by the Senior Field Facilitator, Field Manager, and Project Manager.

Qualifications and Experience

Applicants must meet the following minimum requirements:

• Diploma or bachelor’s degree in Agriculture, Agricultural Extension, Community Development, Rural Development, Development Studies, or a related field.
• At least two (2) years of relevant experience in agricultural extension, community mobilization, farmer training, rural development, or field-based project implementation.
• Practical understanding of agriculture and Climate Smart Agriculture practices; experience working with farmer groups or demonstration farms is an advantage.
• Experience supporting training sessions, collecting field data, and preparing activity reports.
• Good communication and interpersonal skills, including the ability to work

respectfully with diverse community members.

• Good organizational skills and the ability to work independently while following guidance from the Senior Field Facilitator.
• Basic computer skills, including Microsoft Word and Excel; familiarity with mobile data collection tools is an advantage.
• Willingness to undertake frequent field travel and work in rural communities.
• Commitment to Good Neighbors Zambia’s mission, values, child safeguarding, and code of conduct.

Application Guidelines

Interested candidates who meet the above requirements are invited to submit the following documents:

• Cover letter clearly outlining suitability for the position.
• Updated Curriculum Vitae with three (3) traceable referees.
• Copies of academic and professional qualifications.

Only shortlisted candidates will be contacted.

Google Application Forms PDF / Field Facilitator

: https://docs.google.com/forms/d/e/1FAIpQLSepjvN7kDnabpipiOChPIOd9WHLVvO69qY7nkLfEkscXFTHdQ/viewform?usp=header

Working environment

• Based at the Chongwe Office, with regular travel to project field locations.
• Approximate work allocation: 20% office-based work and 80% field-based work.

Position Details/Position Title: Officer

Job Function: Administration & Data Management

Purpose of the Position

The Administration and Data Management Officer is responsible for providing administrative support and managing project data for the KOICA Climate Smart Agriculture (CSA) Project under Good Neighbors Zambia. The position supports the organization of project records, collection and consolidation of activity data, data quality checks, analysis, and preparation of reports to inform project planning and implementation.

The role also supports day-to-day office administration, documentation, filing, meeting coordination, inventory and asset records, and the timely preparation of administrative and project information.

The Officer is expected to maintain accurate and confidential records and ensure that administrative and data management practices comply with donor requirements and GNZ policies and procedures.

Key Duties and Responsibilities

1. Administration and Office Coordination

• Provide day-to-day administrative support to the project team and help ensure the smooth running of office operations.
• Maintain an orderly filing system for correspondence, activity plans, reports, meeting records, and other project documents.
• Support meeting and training arrangements, including venues, attendance records, materials, and minutes where required.
• Maintain office supplies, inventory, asset records, and other administrative registers, and report needs to the supervisor.
• Follow up with internal departments and field staff on outstanding documents, approvals, delivery confirmations, and administrative actions.
• Identify practical ways to improve administrative processes, document tracking, filing systems, and procurement follow-up.

2. Procurement and HR Administration Support

• Support the Senior Finance Officer and relevant staff in coordinating procurement requisitions, documentation, and approval processes.
• Review procurement requests for completeness, required signatures, specifications, quantities, and delivery requirements.
• Maintain organized procurement records and follow up on outstanding supporting documents.
• Maintain confidential recruitment and personnel records, including contracts, leave, attendance, and training records.
• Support staff onboarding, exit procedures, equipment handovers, and other assigned HR administrative activities.

3. Project Data Collection, Management and Verification

• Coordinate the collection, entry, consolidation, and secure storage of project data from field staff and relevant teams.
• Maintain accurate and updated project databases, beneficiary records, and monitoring tracking sheets.
• Verify submitted data for completeness, accuracy, consistency, duplication, and discrepancies.
• Follow up with responsible staff to correct errors and obtain missing information within reporting deadlines.
• Ensure confidential handling of beneficiary information and other sensitive project data in accordance with GNZ procedures.

4. Data Analysis, Monitoring and Reporting

• Compile and analyze quantitative data related to agricultural activities, CSA adoption, training, cooperative development, livelihoods, and project outputs.
• Prepare statistical tables, charts, summaries, and data visualizations to support project monitoring and management decisions.
• Monitor project performance indicators against established targets and identify gaps, inconsistencies, and unusual results.
• Provide verified data and analytical summaries for monthly, quarterly, donor, and internal progress reports.
• Identify data quality issues and recommend improvements to data collection, analysis, and reporting processes.

5. Documentation, Compliance and Team Coordination

• Collect, organize, and maintain supporting documents, including attendance sheets, field reports, photographs, activity records, and monitoring forms.
• Ensure timely submission of required documents and reports in accordance with established formats and internal procedures.
• Support documentation preparation for internal reviews, donor reporting, audits, and monitoring visits.
• Coordinate with field staff and relevant project personnel to obtain accurate information and resolve outstanding documentation issues.
• Recommend improvements to document tracking, filing systems, and administrative coordination.

6. Other Duties

Perform any other duties assigned by the Senior Field Facilitator, Field Manager, and Project Manager.

Qualifications and Experience

Applicants must meet the following minimum requirements:

• Bachelor’s degree in Statistics, Data Science, Information Management, Business Administration, Development Studies, Information Technology, or a related field.
• At least two (2) years of relevant experience in administration, data management, monitoring and evaluation, reporting, or a similar role.
• Strong skills in Microsoft Excel and other Microsoft Office applications; experience with databases or data collection tools is an advantage.
• Experience compiling, cleaning, analyzing, and presenting project or beneficiary data.
• Good organizational skills and attention to detail, with the ability to manage multiple tasks and meet deadlines.
• Strong report-writing, communication, and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Ability and willingness to travel to project field locations when required.
• Commitment to Good Neighbors Zambia’s mission, values, child safeguarding, and code of conduct.

Application Guidelines

Interested candidates who meet the above requirements are invited to submit the following documents:

• Cover letter clearly outlining suitability for the position.
• Updated Curriculum Vitae with three (3) traceable referees.
• Copies of academic and professional qualifications.

Only shortlisted candidates will be contacted.

Google Application Forms PDF Administration & Data Management Officer

https://docs.google.com/forms/d/e/1FAIpQLSfNOzjX6XZRs1CjDjqv_Gf_IW1oJIvsIzFC7oPCtoJ_L2q8ag/viewform?usp=header

Please Note:

• Good Neighbors Zambia will not be responsible for transport and accommodation costs incurred during the interview process.
• Good Neighbors Zambia upholds a zero-tolerance policy against all forms of harm, sexual exploitation, abuse, and harassment. Reference and background checks will be conducted for successful candidates.

Working environment

• Based at the Chongwe Office, with regular travel to project field locations.
• Approximate work allocation: 80% office-based work and 20% field-based work.

Application Deadline

All applications must be submitted no later than 1st November 2026