Office Administrator

Key Requirements

• Minimum 3–5 years’ experience in an administrative role supporting senior or executive management.
• Experience in FMCG, food franchising, or a similar fast-paced environment.
• Strong proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Experience managing calendars, meetings, travel, accommodation, and transport arrangements.
• Experience processing purchase orders, invoices, claims, and administrative expenses.
• Strong experience coordinating meetings, events, roadshows, and catering arrangements.
• Ability to maintain accurate records, databases, files, and distribution lists.
• Strong organisational and planning skills with the ability to manage multiple priorities.
• Ability to handle confidential and sensitive information professionally.
• Strong communication and relationship-building abilities.
• Ability to work independently and effectively under pressure.

Key Responsibilities

• Manage daily office administration and support senior management with administrative functions.
• Coordinate meetings, calendars, boardroom bookings, travel, accommodation, and transport.
• Organise roadshows, events, internal meetings, catering, venues, and related logistics.
• Process and monitor purchase orders, invoices, claims, and administrative expenses.
• Maintain databases, files, records, reports, and online distribution lists.
• Manage office supplies, stationery, inventory, and equipment requirements.
• Support employee inductions, recognition initiatives, celebrations, and internal communications.
• Prepare meeting agendas, take minutes, and distribute relevant documentation.
• Liaise with service providers, vendors, and internal stakeholders.
• Manage customer enquiries and redirect queries where required.
• Assist with newsletters and internal communication distribution.
• Support basic bookkeeping, expense tracking, and financial administration.

Key Skills

• Advanced Microsoft Word, Excel, and PowerPoint.
• Strong administrative and office management skills.
• Excellent planning, organisation, and time-management abilities.
• Strong meeting, diary, travel, and event coordination skills.
• Excellent written and verbal communication.
• Strong interpersonal and relationship-building skills.
• High attention to detail and accuracy.
• Strong record-keeping and database management skills.
• Ability to manage confidential information.
• Strong problem-solving and multitasking abilities.
• Ability to prioritise competing deadlines.
• Professional and customer-focused approach.
• Ability to work effectively under pressure.
• Strong networking and stakeholder management skills.

Qualifications

• Grade 12 / Matric.
• Secretarial Diploma or Administration-related qualification.
• Microsoft Office proficiency.
• 3–5 years’ experience in an administrative role supporting senior or executive management.
• 1–2 years’ experience within FMCG, food franchising, or a related industry.

How to Apply

Apply using the following link: https://www.recruitmentmattersafrica.com/careers/?job_id=z5G7h3l6a1kMvyS65NP3c452FSUCdKHOEyPYN-KSqCc=