Key Requirements
0–2 years’ experience in accounting, bookkeeping or finance administration.
Relevant qualification in Accounting, Finance, Business or a related field.
Basic understanding of accounting principles, VAT and financial controls.
Experience processing invoices, payments and financial transactions.
Basic experience with debtors, creditors and account reconciliations.
Experience with bank reconciliations and petty cash would be advantageous.
Strong data-capturing skills with excellent accuracy.
Basic to intermediate Microsoft Excel proficiency.
Experience using accounting or ERP systems.
Motor dealership, automotive, workshop or parts environment experience would be advantageous.
Ability to manage confidential financial information.
Good communication and customer-service skills.
Strong organisational skills and ability to meet deadlines.
Ability to work effectively as part of a finance team.
Key Responsibilities
Process vehicle, parts, workshop and service invoices accurately.
Capture customer payments received through cash, EFT, bank and finance institutions.
Prepare customer statements and assist with outstanding account follow-ups.
Process and capture supplier invoices and supporting documentation.
Reconcile supplier statements against invoices, purchase orders and delivery documentation.
Prepare payment vouchers and supporting schedules for approval.
Perform three-way matching of purchase orders, GRNs and invoices.
Capture workshop job card transactions, including parts and labour.
Process and maintain warranty claim documentation.
Assist with parts inventory reconciliations and investigate discrepancies.
Capture fuel, fleet card and other operational transactions where applicable.
Perform daily and monthly bank reconciliations.
Manage petty cash transactions and ensure supporting documentation is maintained.
Capture financial transactions accurately into the accounting or ERP system.
Maintain organised physical and electronic records of invoices, receipts, payment vouchers and job cards.
Assist with debtor, creditor and stock reconciliations at month-end.
Assist with preparation of month-end financial schedules and reports.
Ensure financial documents are properly authorised and filed.
Identify discrepancies and escalate financial or accounting issues.
Provide general administrative support to the Finance and Accounts team.
Key Skills
Strong attention to detail and numerical accuracy.
Basic bookkeeping and accounting knowledge.
Invoice and payment processing skills.
Debtors and creditors administration.
Bank and supplier reconciliation skills.
Strong data-entry and record-keeping abilities.
Microsoft Excel proficiency.
Accounting and ERP system proficiency.
Good written and verbal communication.
Strong organisational and administrative skills.
Good time-management and prioritisation.
Ability to work under pressure and meet deadlines.
Strong problem-solving abilities.
Good customer-service and interpersonal skills.
Ability to identify errors and discrepancies.
Teamwork and collaboration.
High level of integrity and confidentiality.
Willingness to learn and develop accounting knowledge.
Ability to handle repetitive and detail-focused tasks accurately.
Proactive approach to resolving financial administration issues.
Qualifications
Diploma or Certificate in Accounting, Finance, Bookkeeping or Business Administration.
Accounting or bookkeeping qualification would be advantageous.
Relevant tertiary qualification in Finance or Accounting would be beneficial.
Basic Microsoft Excel proficiency is required.
Experience with accounting software such as Pastel, Sage or SAP would be advantageous.
Experience with dealership management systems would be advantageous.
Basic VAT and bookkeeping knowledge would be beneficial.
Relevant finance administration or accounting experience would be advantageous.
How to Apply
Apply using the following link: https://www.recruitmentmattersafrica.com/careers/?job_id=z5G7h3l6a1kMvyS65NP3c3laAbOzHvmfQjjqY7PreII=
