Human Resource Assistant

JOB VACANCY — HUMAN RESOURCE ASSISTANT

DS Solar Zambia Limited

Location: Lusaka – Head Office

DS Solar Zambia Limited is inviting applications from suitably qualified, organised and professional candidates for the position of Human Resource Assistant. The successful candidate will support the Human Resource function in recruitment, employee administration, staff records, performance management, disciplinary processes and general HR operations.

Key Responsibilities

• Assist with recruitment, shortlisting, interviews, onboarding and staff induction.
• Prepare employment-related correspondence, including offer letters, contracts, confirmations, transfers and other HR documentation.
• Maintain accurate and confidential employee personnel files and HR records.
• Maintain employee attendance, leave, absenteeism and other staff records.
• Assist with payroll preparation by providing accurate employee and attendance information.
• Support performance-management processes and maintain performance records.
• Assist with disciplinary and grievance procedures, including preparation and filing of relevant documentation.
• Coordinate staff training, meetings, notices and internal HR communications.
• Monitor expiry and renewal dates for employment contracts and other staff documentation.
• Assist with employee separation, clearance and handover processes.
• Help ensure company HR practices comply with applicable Zambian employment legislation and internal policies.
• Prepare daily, weekly and monthly HR reports as required by management.
• Maintain strict confidentiality when handling employee and company information.
• Perform other HR and administrative duties assigned by the HR Manager or management.

Qualifications & Key Requirements

Applicants should possess a Diploma in Human Resource Management, Human Resource Development or a related field, with relevant practical experience in a Human Resource or personnel administration position.

Candidates should also have:

• Relevant professional registration/membership with the appropriate HR professional body in Zambia, where required.
• Practical knowledge of recruitment, employee records, contracts, leave administration, performance management and disciplinary procedures.
• Good understanding of applicable Zambian labour and employment laws.
• Proficiency in Microsoft Word, Excel, Outlook and general computer applications.
• Strong written and verbal communication skills.
• Excellent organisational, filing and record-management abilities.
• High levels of integrity, professionalism, confidentiality and attention to detail.
• Ability to work under pressure, meet deadlines and work effectively with employees at different levels.
• Previous HR experience in a multi-branch organisation will be an added advantage.

How to Apply

Interested candidates should submit a CV, cover letter and copies/details of relevant qualifications and professional registration to:

hr@dssolarzambia.org

Only applications submitted by email will be accepted.

DS SOLAR ZAMBIA LIMITED

Solar Energy For All

POWER ON. LIFE ON.

How to Apply

Apply by emailing: hr@dssolarzambia.org