Executive Assistant

We are seeking a highly capable, proactive, and relationship-focused Executive Assistant to provide direct support to senior executive leadership across global nonprofit initiatives, strategic partnerships, donor relationships, and organizational development.

Responsibilities:

• Manage and prioritize the executive's calendar, meetings, calls, appointments, and commitments.
• Coordinate complex schedules involving multiple time zones and international stakeholders.
• Prepare and organize daily and weekly priorities.
• Anticipate scheduling needs, conflicts, deadlines, and required follow-ups.
• Protect executive focus by filtering requests and identifying matters requiring immediate attention.
• Track ongoing relationships and conversations with donors, foundations, business leaders, executives, partners, and organizational leaders.
• Coordinate timely follow-up after meetings, introductions, events, and international travel.
• Maintain accurate relationship notes, action items, commitments, and next steps.
• Prepare executive leadership for meetings by providing relevant background information, relationship history, and key discussion points.
• Draft professional emails, meeting follow-ups, executive correspondence, updates, and donor communications.
• Communicate with professionalism, warmth, and strong emotional intelligence.
• Learn and accurately reflect the executive's communication style and tone.
• Support the preparation of presentations, proposals, reports, briefing materials, and partner updates.
• Facilitate clear communication between executive leadership, internal teams, and external stakeholders.
• Support strategic projects involving partnerships, fundraising, events, international programs, and organizational growth.
• Track project commitments, deadlines, decisions, action items, and outstanding deliverables.
• Coordinate domestic and international travel arrangements.
• Organize logistics for partner visits, executive gatherings, meetings, and strategic events.
• Ensure executive leadership is appropriately prepared ahead of travel, meetings, and important engagements.
• Maintain accurate information within CRM and organizational systems.
• Develop and improve administrative workflows and repeatable processes.
• Identify opportunities to use technology and digital tools to improve executive productivity.

Requirements:

• Bachelor's degree in Business Administration, Management, Communications, International Relations, Project Management, or a related field is preferred.
• Minimum 5+ years of experience supporting senior executives, founders, nonprofit leaders, or other senior leadership is preferred.
• Demonstrated experience managing complex executive calendars and competing priorities.
• Experience coordinating senior-level meetings, stakeholder relationships, projects, and executive communications.
• Experience supporting executives working across multiple locations or international time zones is advantageous.
• Experience within nonprofit organizations, philanthropy, donor relations, ministry, international programs, or global organizations is considered an asset.

How to Apply

Apply using the following link: https://zimbojobs.com/jobs/6a96bf8a3cd74f6985f0e259