EXECUTIVE ASSISTANT
Location: Lusaka – Head Office
Grade: ZPSC6
Employment Type: Five-Year Contract
Reports To: Postmaster General / Group CEO
Application Deadline: Friday, 28 August 2026
Zambia Postal Services Corporation (ZAMPOST) invites applications from suitably qualified and experienced candidates for the position of Executive Assistant.
KEY RESPONSIBILITIES
Coordinate the day-to-day operations of the Postmaster General’s Office.
Manage the Postmaster General’s diary, appointments and official engagements.
Prepare briefing materials, reports, correspondence and presentations.
Coordinate and follow up on pending actions and assignments.
Manage executive correspondence and confidential records.
Liaise with government institutions, the Board Secretariat, senior management and other stakeholders.
Organise high-level meetings, conferences and stakeholder engagements.
Prepare meeting agendas, briefing packs and minutes.
Monitor implementation of management and Board decisions.
Coordinate official travel and logistical arrangements.
Supervise administrative support staff.
Support corporate initiatives and special projects.
QUALIFICATIONS AND EXPERIENCE
Diploma in Business Administration, Public Administration, Office Management, Secretarial Studies, Management Studies or a related field.
A degree will be an added advantage.
At least five years’ relevant work experience.
At least three years’ experience in a senior executive, administrative or office-management support role.
Experience coordinating high-level meetings and preparing executive correspondence, reports and briefing materials.
Experience handling confidential information.
Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
KEY SKILLS
Excellent organisational, planning and coordination skills.
Strong written and verbal communication.
Excellent diary, meeting and time management.
Professionalism, confidentiality and discretion.
Strong interpersonal and stakeholder-management skills.
Report-writing and presentation skills.
Initiative, integrity and sound judgement.
HOW TO APPLY
Email your detailed CV and certified copies of academic and professional qualifications as one PDF document to recruitments@zampost.com.zm.
Email subject: EXECUTIVE ASSISTANT
Alternatively, submit the documents by EMS in a sealed envelope clearly marked “EXECUTIVE ASSISTANT” to:
The Director – Human Capital & Administration
Zambia Postal Services Corporation
P.O. Box 71845
Corner of Church/Cairo Road
Lusaka
Deadline: Friday, 28 August 2026.
Only shortlisted candidates will be contacted.
How to Apply
Apply by emailing: recruitments@zampost.com.zm
