Administrative and Business Support Officer

Administrative & Business Support Officer

About the Opportunity

Our client in the administration industry is looking for a highly organised and proactive Administrative & Business Support Officer to provide comprehensive administrative, financial, and business support to the leadership team. This role is ideal for a detail-oriented professional with strong organisational, analytical, and communication skills who thrives in a fast-paced environment. The successful candidate will play a key role in ensuring the efficient day-to-day running of business operations while supporting business development initiatives through the preparation of professional reports, presentations, proposals, and financial documentation.

Key Responsibilities

Administration

• Provide comprehensive administrative support to the leadership team.
• Manage correspondence, filing systems, and company records.
• Coordinate meetings, appointments, travel arrangements, and calendars.
• Prepare reports, meeting minutes, and business documentation.
• Maintain and update company databases and administrative records.
• Ensure all documentation is accurate, organised, and easily accessible.

Accounts & Finance Support

• Perform basic bookkeeping and accounting functions.
• Process invoices, payments, and employee expense claims.
• Reconcile accounts and maintain accurate financial records.
• Assist with budgeting and financial reporting activities.
• Liaise with external accountants and service providers as required.
• Support the preparation and maintenance of financial documentation.

Business Development Support

• Develop professional PowerPoint presentations from technical and business information.
• Assist in preparing proposals, capability statements, tender submissions, and client presentations.
• Conduct desktop research on prospective clients, markets, and industry opportunities.
• Compile reports, spreadsheets, and business summaries to support decision-making.
• Contribute to the preparation of high-quality business documentation for internal and external stakeholders.

Data Management & Reporting

• Capture, maintain, and manage business data with a high level of accuracy.
• Analyse information using Microsoft Excel.
• Produce management reports, dashboards, and performance summaries.
• Ensure data integrity and confidentiality across all business records.

Qualifications

• Diploma or Degree in Business Administration, Accounting, Finance, or a related field.

Experience

• Minimum of three (3) years' experience in an administrative support role.
• Experience in bookkeeping or accounts administration.
• Strong proficiency in Microsoft Excel and PowerPoint.
• Experience preparing professional reports, proposals, and presentations.
• Previous experience supporting senior management or business operations will be an advantage.

Skills & Competencies

• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Strong analytical and problem-solving abilities.
• Ability to work independently and manage multiple priorities.
• Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint, and Word.
• Strong presentation and document preparation skills.
• Ability to collaborate effectively across multiple functions.

Key Attributes

• Proactive and self-motivated.
• Highly organised with excellent planning skills.
• Professional and adaptable.
• Able to maintain confidentiality and exercise sound judgement.
• Committed to delivering high-quality work within deadlines.

How to Apply

Apply using the following link: https://www.recruitmentmattersafrica.com/careers/?job_id=z5G7h3l6a1kMvyS65NP3cwjw_L0O-1TsSeSxZbLYVD0=