Plantlife
Here to Help You Grow

JOB

ADVERTISEMENT ACCOUNTANT
Location: Plot #6321 Elm Road,
Woodlands, Lusaka, Zambia
Department: Finance
Reports to: Finance Director
Grade: Officer level – individual contributor,
non-supervisory

ROLE PURPOSE

Maintains accurate financial records, ensures timely collections and protects stock, enabling the Finance Director to deliver on the company’s financial mandate.

KEY RESPONSIBILITIES

Bookkeeping & Financial Records

• Maintain accurate, up-to-date books of account (ledgers, journals, cashbooks) for all Plantlife transactions.
• Process day-to-day financial transactions and post them to the correct accounts.
• Prepare monthly trial balances and support the Finance Director in producing management accounts.

Accounts Receivable & Credit Control

• Track and reconcile all cash and credit sales to agro-dealers, including tiered credit terms (30/60/90 days).
• Monitor debtor balances and follow up on overdue accounts in coordination with the Sales & Marketing team.
• Maintain records of director personal guarantees securing credit customers, and flag any exposure that needs attention.
• Issue invoices, receipts, and statements of account.

Accounts Payable & Expense Management

• Process supplier invoices and staff expense claims, and prepare payments for approval.
• Reconcile supplier statements and maintain accurate payables records.

Stock & Inventory Support

• Support the Finance Director’s stock-protection mandate through regular stock reconciliations against sales and dispatch records.
• Flag discrepancies between physical stock and recorded stock promptly.

Cash & Bank Management

• Perform regular bank reconciliations.
• Monitor cash flow and flag any funding or collection risks to the Finance Director.

Compliance & Reporting

• Ensure compliance with Zambian tax obligations (e.g. VAT, PAYE, income tax) and statutory filing deadlines.
• Maintain audit-ready records and support external audits or ZRA reviews as needed.
• Assist the Finance Director with budget preparation and variance tracking.

Statutory Payroll Returns and Reconciliation

• Prepare and submit monthly statutory payroll returns, including NHIMA, NAPSA, and PAYE, within the prescribed deadlines.
• Reconcile payroll-related accounts and statutory deductions against payroll records and payment schedules.
• Ensure all statutory deductions are accurately calculated, accounted for, and submitted on time.
• Maintain accurate payroll and statutory records and promptly resolve any discrepancies or variances identified during reconciliation.
• Comply with the company’s payroll confidentiality, data protection, and information security policies always.

QUALIFICATIONS & EXPERIENCE

Minimum requirements

• Diploma in Accounting, Finance, or a related field, plus
• ZICA Licentiate/Level II (or equivalent).
• 1-2 years’ experience in a bookkeeping or accounts role, with hands-on debtor/creditor management.
• Working knowledge of Zambian tax and statutory requirements (VAT, PAYE, ZRA filing).

HOW TO APPLY

Interested candidates should submit their CV and cover letter to careers@plantlifezm.com
with the subject line “Application – Accountant”.

How to Apply

Apply by emailing: careers@plantlifezm.com